Procurement and Commercial Management
Hraukvin offer guidance across the entire Procurement and Commercial Management life cycle.
Should you require extra capacity or capability to deliver a project, manage a tender, or cover unexpected staff leave - or if you're simply overwhelmed and under pressure to meet deadlines - feel free to reach out for a discussion on how we can assist you.
Plan
The value added to your internal customer's operations depends on how early you engage with them. It's crucial to be in the same room with your internal customer when planning procurements.
The planning phase is crucial as it adds real value, and it is during this stage that involving your internal customer is essential.
Good Procurement planning is an enabler for you to realise value for money. To know where you are going, you must know where you are coming from.
When planning to issue a tender, this is the phase where you establish a Tender Evaluation Panel and secure commitments from its members.
Source
After completing the planning and receiving approval for the procurement plan, you can proceed to the Sourcing phase. At this stage, you prepare and release the tender documents to the market.
Pre-engagement with market suppliers is highly recommended for procurements that are of high value and high risk.
Suppliers often possess more knowledge, so it's advisable to consult them.
Confirm that the members of the tender evaluation panel remain dedicated to the tender evaluation process.
Make certain to deliver a comprehensive briefing to those suppliers who were not successful in the tender process.
Manage
Most Commercial Management activities occur here. It is also the phase where many organisations falter. Frequently, after the contract is signed, the document is relegated to the bottom drawer, forgotten until issues begin to arise.
Ensure clear ownership of the contract and maintain relationships with key suppliers as per your supplier categorisation.
It is essential to meet with key suppliers regularly in accordance with the contract and supplier management plans, ensuring that each meeting is structured with an agenda and that minutes are documented and filed. This strategy lays the groundwork for innovation and future prospects for both parties.
Postal address
Hraukvin
5 McDonald Street
Taita
Lower Hutt 5011
New Zealand